• Location: Washington, District Of Columbia
  • Type: Direct Hire
  • Job #782

Summary:

FalconTek is seeking a Project Coordinator to assist staff with coordinating the production of information and materials (e.g., written policy guidance, strategy, information and action memoranda, texts of speeches and articles, congressional testimony, talking points, and background information related to negotiations or other efforts in resolving problematic interagency or international relationships). The coordinator will receive and make appropriate disposition of a high volume of incoming requests internally and externally for meetings, conferences, speaking engagements, and attendance at major public forums, coordinating such requests with relevant staff to ensure timely action is taken on all requests. Ensures that appropriate material requiring action is brought to the attention of the senior leadership. Ensures information and guidance emanating from the senior leadership is promptly conveyed to the other staff. Prioritizes tasking requests for memoranda and other information. Reviews all outgoing documents for proper format, consistency, grammatical accuracy, completeness, and alacrity, makes necessary directions or returns to originator for changes.

 

Required Security Clearance: Top Secret

 

Primary Responsibilities:

  • This position will manage day-to-day affairs of the office and serve as key liaison person with hostage affairs key personnel from both USG entities as well as foreign governments.
  • This position also manages activities, meetings, and conferences, oversees domestic and international travel arrangements, and budgeting for conference expenditures and travel.
  • The candidate also assists other staff in coordinating the production of information and materials (e.g., written policy guidance, strategy, information and action memoranda, texts of speeches and articles, congressional testimony, talking points, and background information related to negotiations or other efforts in resolving problematic interagency or international relationships).
  • This Staff Assistant will also ensure timely action by relevant managers and staff on action items received requiring action by the Special Presidential Envoy; reviews draft materials and makes or suggests changes as appropriate, anticipating questions likely to be raised.
  • This position may also be required to travel and provide briefings to senior leadership as directed by the Special Envoy.
  • The candidate will be a key player in providing support, managerial and analytic, to the senior leadership of the office.
  • This position shall review documents and incoming mail, paper and electronic, for content to assign appropriate action/distribution within the Office of the Special Presidential Envoy for Hostage Affairs.
  • Receives and makes the appropriate disposition of a high volume of incoming requests from officials in and outside the Department for meetings, conferences, speaking engagements, and attendance at major public forums. Coordinates such requests with relevant staff to ensure timely action is taken on all requests.
  • Ensures that appropriate material requiring action is brought to the attention of the Special Presidential Envoy. Likewise ensures that information and guidance emanating from the Special Presidential Envoy is promptly conveyed to the other staff.
  • Alerts the Special Presidential Envoy to changes in policy or events impacting efforts to resolve international impasses related to how governments respond to terrorism.
  • Prioritizes tasking requests for memoranda and other information in accordance with directives of the Department’s Executive Secretariat and under appropriate Government supervision.  Also, tracks and monitors the status of memoranda and correspondence within the bureau.
  • Reviews all outgoing documents for proper format, consistency, grammatical accuracy, completeness, and alacrity, makes necessary directions or returns to originator for changes.
  • This position also advises Office of the Special Presidential Envoy for Hostage Affairs personnel of overdue items, upcoming deadlines, the priority of issues and format of materials required for the Office’s mission in accordance with Department of State Regulations and under appropriate Government supervision.

 

 

Qualifications Requirements:

Must work with minimal supervision and deal directly and effectively with senior officials of the Department and interagency management.

Must have a thorough knowledge of the organizational structure of the State Department and the Office of the Special Presidential Envoy for Hostage Affairs as well as the role of each SPEHA staff person combined with comprehensive understanding of the paper flow process to/from the Executive Secretariat, the Secretariat, the Operations Center, and the 7th floor Principals is required.

Ability to perform the following tasks under the conditions as described: Assignments involve simultaneous processing of numerous and different responsibilities and tasking within stringent deadlines. Challenges include meeting deadlines without compromising quality control standards. Document review, distribution, and processing require general substantive understanding of the subject matter and the priority attached to the subject matter by the Office of the Special Presidential Envoy for Hostage Affairs and Department principal officials. Shifting priorities, breakdowns in communication and the inaccessibility of key signatories often obscure courses of action. Decisions must be made concerning the acceptability of bypassing normally essential requirements in situations where streamlining the process is necessary.

Background in international affairs, national security studies, and foreign policy.

 

Required Education and Experience:

  • Bachelor’s Degree
  • Four (4) years of relevant experience required

 

Working Conditions:

This role will allow telework during inclement weather. Business work hours are set from Monday through Friday 8:15am to 5:00pm. May be required to travel and provide briefings to senior leadership as directed by the Special Envoy.

Physical Demands

Employee needs to be able to sit at a workstation for extended periods; use hand(s) to handle or feel objects, tools, or controls; reach with hands and arms; talk and hear. Most positions require ability to work on desktop or laptop computer for extended periods of time reading, reviewing/analyzing information, and providing recommendations, summaries and/or reports in written format. Must be able to effectively communicate with others verbally and in writing. Employee may be required to occasionally lift and/or move moderate amounts of weight, typically less than 20 pounds. Regular and predictable attendance is essential.

 

Background Screening/Check/Investigation:

Successful Completion of a Background Screening/Check/Investigation will/may be required as a condition of hire.

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